البحث
  • المدينة : المفرق
    وظائف #موارد_بشرية شاغرة لدى #منظمة_اكتد ACTED

    Company:
    Agency for Technical Cooperation and Development (ACTED)
    Industry:
    Non-Profit and Social Services
    Job Location:
    Mafraq, Jordan
    Career Level:
    Junior (experienced non-manager)
    Date Posted:
    24-12-2018
    Job Role:
    Human Resources
    Citizenships
    Jordan
    Residence Country
    Jordan
    Years of Experience
    1 - 4

    Area Admin & HR Assistant

    Job Description and Requirements
    Under direct supervision of HR/Admin Officer, the Admin Assist. will be responsible to ensure efficient and adequate office external communication, internal management of secretary desk & tasks, stationeries, and update of ACTED directories.

    Hierarchical Link
    Under the direct supervision of Area Admin and HR officer.





    Functional Links
    Provides reports to Area Admin and HR officer, Country Admin and HR Manager , Area Coordinator and Deputy Area Coordinator.




    Responsibilities
    HR:


    Attendance sheets:
    Monitoring attendance sheets of staff on daily basis.
    At the end of each month, all attendance sheets should be checked and approved by line managers.
    At the end of every month, the HR Assistant is responsible to all bases attendance sheets and leaves attached.


    Leaves:
    making sure HR has always enough copies of Leave request form as hard copies.
    making sure all leaves are complete, signed, and checked with attendance sheets. (Leaves should be submitted to HR department 48 hours prior to the date of the leave requested)
    updating leaves FU table (adding 1.75 on the 1st day of every month to all staff).
    adding the number of day’s staff takes on weekly basis on the table.
    add the TOIL calculated to the staff leave balance every month.
    send the updated leaves’ table to all managers at the beginning of each month .
    update the leave FU for the managers every two weeks, and share it with the teams.


    TOIL and Overtime:
    Making sure HR has always enough copies of TOIL and OT forms as hard copies.
    Making sure all documents of TOIL and OT are filled correctly and signed.
    Calculate OT and TOIL on the 16th of every month.


    4. Preparing new staff:

    Whenever Acted has a new staff on duty, the HR Assistant is responsible to:

    Let him read and sign his contract, and explain any question about it.
    make an attendance sheet for him, highlighting the starting date on it.
    Issue him/her Acted ID, and health Insurance card (plus medical form and health insurance booklet). (If not ready yet, should follow up to get them ASAP).
    Provide stationary pack for newly arrived staff.
    Give him/her an induction about Acted in general, and about HR procedures in particular.
    Introduce him/her to all Acted staff and managers.


    5.Updating all records:

    Making sure the staff list is up to date (English and Arabic VERSION), full name, Acted phone number, national number, residency place, Joining date).
    Making sure contact list is up to date and advertise it to the board.
    Making sure the leaves’ table, health insurance FU table, Warning FU table are all up to date. (Including all the new staff names).


    5. Recruitment:



    • Printing the interview records and Cv's to prepare it for the interview.

    • Call the candidates to set the interviews appointment.

    • Shared the interviews schedule with the HR Officer and with the line Manager.

    • Inform the nominated candidates with the joining date and asking him to collect all the required documents.

    • Sending or calling to inform them by the interview result (apologize by phone or sending regret letter).



    Admin:
    Office Management:
    Handle phone system calls, fax machine and printing machine.
    Directories / Contact list Update & Follow up
    Receive, register and dispatch official letters (IN/OUT)
    Translate Letters Arabic-English-Arabic as requested by Coordination/Administration
    Keep register for acted north Jordan for references.
    Filing as requested
    Print and scan of documents
    Prepare Notes/Agenda/Planning schedules
    Arrangement of meetings (Meeting room/ensuring participants are on time/providing stationeries for the meeting if needed…)

    Stationeries:
    Maintain stationary Stock, ensure evening reception is preparing inventory regularly (every Thursday)
    Distribute stationeries to departments.
    Provide stationary pack for newly arrived staff
    Prepare request / Purchase of stationeries whenever needed.


    التقديم هنا
    https://www.akhtaboot.com/en/jordan/jobs/mafraq/98402-Area-Admin----HR-Assistant-at-Agency-for-Technical-Cooperation-and-Development--ACTED-

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  • المدينة : عمان
    #مطلوب #كاشير #محاسب للعمل لدى #منظمة_اكتد_ الفرنسية في الاردن

    تعلن منظمة اكتد الفرنسية في عمان عن حاجتها الى :
    Cashier – ACTED Regional Office
    Cashier is responsible for petty cash and check payment documentation. Maintaining transactions with the local money transfer agent/banks and filling finance documents. The cashier will be under the supervision of the Accounting Officer.
    The incumbent carries out the following duties:
    Daily Basis:
    Every day: ensure of having daily exchange rates of currency;
    Voucher & Cashbook: filling of voucher(s) & registration of voucher in cashbook;
    Payment: make payments for all items and services which have been approved by the Country Finance Manager;
    Safe & Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balance should correspond;
    Money Exchange Dealing: whenever needed, change money for the cashbooks and register it in cashbook;
    Money Transfer Dealing: registration and exchange of voucher reference between Country Office and area.
    Scanning of all supporting documents of the submitted vouchers and uploading them in the dedicated file.
    Monthly Basis :
    At the end of each month: the balance in the cashbook and in the safe should be checked and the cash checking statement should be established and signed by the cashier and his area coordinator;
    Vouchers: quality of vouchers should be checked by the Cashier at the end of each month
    Cashbook & SAGA: cashbook and SAGA should be checked before closing theAccounting month;
    Advances: Ensure the clearance of all advances for the staff, before paying the salary.
    Required Skills :
    Ability to perform more than one task (multitasker)
    Bachelor degree in Finance , Accounting or any other related feild.
    NGO experience is a plus.
    Fluent in English and Arabic language.
    Very Good Communication Skills
    Ability to manage the daily tasks.
    1-2 years of experience in related field.
    Strong negotiation skills and flexibility in cultural and organizational terms.
    للتقديم من هنا

    https://www.akhtaboot.com/ar/%D8%A7%D9%84%D8%A7%D8%B1%D8%AF%D9%86/%D8%B9%D9%85%D9%84-%D9%88%D8%B8%D8%A7%D8%A6%D9%81/%D8%B9%D9%85%D8%A7%D9%86/91399-Cashier---ACTED-Regional-Office--at-Acted-Regional-

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  • المدينة : عمان
    اعلان طلب #متطوعين للالتحاق #بمنظمة_اكتد_الفرنسية - #جميع_التخصصات



    إعلان طلب متطوعين – جامع بيانات (يتم إستدعائهم عند الحاجة)
    أكـتد (جمعية مؤسسة العون التعاون التقني) هي منظمة دولية مقرها باريس و هي منظمة غير حكومية تعمل لخدمة اللاجئين بمخيم الزعتري والازرق ومناطق الشمال تطلب :
    * متطوع – جامع بيانات / المفرق
    تحت اشراف ضابط المراقبة والتقيم والرصد , يقوم جامع البيانات بعمليات التقييم و المراقبة عن طريق جمع بيانات لبرامج منظمة اكتد (جمعية مؤسسة العون التعاون التقني)
    * المهارات المطلوبة:
    - امتلاك المهارات اللازمة لحل المشاكل
    - مهارات التواصل الاجتماعي
    - الالمام و المعرفة بالثقافات و العادات و التقاليد
    - اجادة استعمال الحاسوب والأجهزة الذكية بشكل جيد
    المؤهل العلمي:
    على من يرغب بالتطوع ان يكون حاصل على شهادة البكالوريس كحد أدنى.
    طريقة التقديم:
    اخر يوم لتقديم الطلبات تاريخ 08/11/2018
    نحن نتطلع لاستلام سيرتكم الذاتية عبر الايميل:
    [email protected]

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  • المدينة : عمان
    مطلوب موظف #موارد_بشرية HR# للعمل لدى #منظمة_اكتد_الفرنسية


    تعلن Agency for Technical Cooperation and Development – ACTED في عمان عن حاجتها الى :
    Admin & HR Assistant
    Assignment
    Under direct supervision of HR/Admin Officer, the Admin Assist. will be responsible to ensure efficient and adequate office external communication, internal management of secretary desk & tasks, stationeries, and update of ACTED directories.
    Hierarchical Link
    Under the direct supervision of Area Admin/HR officer
    Functional Link
    Provides reports to Admin/HR officer, Country Admin/HR Manager.
    Responsibilities
    HR:
    Attendance sheets:
    Monitoring attendance sheets of staff on daily basis.
    At the end of each month, all attendance sheets should be checked and approved by line managers.
    At the end of every month, the HR Assistant is responsible to all bases attendance sheets and leaves attached.
    Leaves:
    making sure HR has always enough copies of Leave request form as hard copies.
    making sure all leaves are complete, signed, and checked with attendance sheets. (Leaves should be submitted to HR department 48 hours prior to the date of the leave requested)
    updating leaves FU table (adding 1.75 on the 1st day of every month to all staff).
    adding the number of day’s staff takes on weekly basis on the table.
    add the TOIL calculated to the staff leave balance on 19th of every month.
    send the updated leaves’ table to all managers at the beginning of each month (3rd day).
    update the leave FU for the managers every two weeks, and share it with the teams.
    TOIL and Overtime:
    Making sure HR has always enough copies of TOIL and OT forms as hard copies.
    Making sure all documents of TOIL and OT are filled correctly and signed.
    Calculate all OT and TOIL on the 16th of every month
    4.Preparing new staff:
    Whenever Acted has a new staff on duty, the HR Assistant is responsible to:
    Let him read and sign his contract, and explain any question about it.
    make an attendance sheet for him, highlighting the starting date on it.
    Issue him/her Acted ID, and health Insurance card (plus medical form and health insurance booklet). (If not ready yet, should follow up to get them ASAP).
    Provide stationary pack for newly arrived staff.
    Give him/her an induction about Acted in general, and about HR procedures in particular.
    Introduce him/her to all Acted staff and managers.
    Updating all records:
    Making sure the staff list is up to date (English and Arabic VERSION), full name, Acted phone number, national number, residency place, Joining date).
    Making sure contact list is up to date and advertise it to the board.
    Making sure the leaves’ table, health insurance FU table, Warning FU table are all up to date. (Including all the new staff names).
    Admin:
    Office Management:
    Handle phone system calls, fax machine and printing machine.
    Directories / Contact list Update & Follow up
    Translate Letters Arabic-English-Arabic as requested by Coordination/Administration
    Filing as requested
    Print and scan of documents
    Stationeries:
    Maintain stationary Stock, ensure evening reception is preparing inventory regularly (every Thursday)
    Distribute stationeries to departments.
    Provide stationary pack for newly arrived staff
    Prepare request / Purchase of stationeries whenever needed
    للتقديم من هنا
    http://bc.vc/e1849tB

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