المدينة : إربد
وظائف شاغرة لدى منظمة هاندي كاب براتب يصل الى 1744 دينار

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تعلن منظمة Humanity & Inclusion (The new name of Handicap International في عمان عن حاجتها الى :
Support Services Manager

THE ORGANIZATION:
Humanity & Inclusion (New name of Handicap International) is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Humanity & Inclusion is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: a http%3A%2F%2Fwww.handicap-international.fr%2Fen%2Fs%2Findex.html.[/a]

OBJECTIVE OF THE POSITION:
Provide effective and efficient support services to HI regional office as well as other HI offices based Amman.
Report to: Regional Programme Director.
RESPONSIBILITIES:
Responsibility 1: Manage the support services :
Activities:
Ensure that the Support services runs effectively and efficiently.
Promote customer centric culture and effective partnership working with internal stakeholders.
Set up communication and coordination mechanisms within the Support services.
Supervise and lead the Support services team, set objectives and assess direct reports.
Follow up HR matters (leave, end of trial periods, etc.) for the Support services staff.
Oversee the Support services team's career development: define training needs and provide guidance on professional development.
Responsibility 2 : Ensures the Support services accountancy and cash flow management
Activities:
Manage the Support services monthly accountancy closure process
Carry out the necessary accounting controls (validity of vouchers, quality of the accounting transactions, etc.)
Carry out the necessary controls of payable and receivable account management
Ensure the management of the Support service bank accounts, safes and cash boxes
Carry out physical checks of safes and cash-boxes and ensure control rules are being applied
Supervise draw up cash-flow forecasts and ensure the optimal management of cash flow for the shared services centre.
Responsibility 3 : Carry out management of the Support services budget and expatriate budget in Jordan
Activities:
Validate expenditure of the Support services budget and expatriate budget in Jordan up to his budget delegation
Ensure realistic budgeting, proper codification of expenses and good budget steering
Draw up annual budget (IN/R1/R2/R3/pre closing) in the respect of HI budget framework and analyse the impact on the financial plan.
Identify analytical corrections and proceed to necessary adjustments on Navision
Analyse budget follow-up on regular basis and ensure necessary feedback to the Regional Financial Controller
Alert when necessary on financial risks linked to the Support services budget or Jordan expatriate budget
Responsibility 4: Ensure cost–effective delivery of quality logistics and IT Support services
Activities:
Supervise procurement managed by the Support service (coordinate the drafting of a supply plan for the Support services and supervise the monitoring of Purchase and Service Requests (PMC))
Supervise the use of vehicle managed by the Support service centre (Prepare the Vehicle Monitoring Chart (VMC))
Supervise the stock and equipment managed by the Support service (set up and monitor the Equipment Monitoring Charts(EMC); ensure the reliability of the data they contain and the filing and archiving of documents pertaining to them).
Supervise the delivery of general services managed by the Support services (expatriate staff accommodation, offices management…
Supervise the organisation of travel & visits managed by the Support services .
Supervise the renewal of visa/residencies/work permit of international staff in Jordan.
Supervise the Support services IT officer and prioritize requests .
Compile the Support services monitoring tables to improve regular data follow up.
Responsibility 5 : Guarantee the personnel management of all staff managed by the Support services centre
Activities:
Ensure the application of employment terms and conditions for national and international staff managed by the Support services.
Ensure proper calculation and remittance of monthly payrolls for national staff managed by the Support services.
Ensure appropriate filling of staff information managed by the Support services: personal data, contractual documents (Job description, signed TCE and IR, IAP, contracts, disciplinary actions, appraisals…)
Be directly responsible for the administrative follow up of all expatriates staff managed by the Support services and registration with local authorities.
Check that variable data for expatriate salaries has been sent on time to the Regional HR coordinator and information is updated
Manage Support services national staff disciplinary procedures and support managers in these procedures with support of the regional HR coordinator.
Responsibility 6 : Ensure cost–effective delivery of quality HR/Admin Support services
Activities:
Ensure high quality and transparent recruitment processes are in place within the Support services.
Ensure performance appraisal system is in place within the Support services .
Implement and follow up the Support services staff training plan
Ensure the formalities required by government bodies are completed in time (tax declaration, annual report…)
Supervise the submission / renewal of legal document requested by the Jordan authorities (vocational licenses MOIT&MOSD, POA for HI representatives,…)
THE SUCCESSFUL CANDIDATE will have:
Professionally qualified in any one of the areas of the scope of SSC responsibility (i.e. in the areas of Finance, HR, Administration Logistics)
Minimum 3 year experience in support service management
Previous work experience with I/NGO
Proven experience in team management and structuring
Detail oriented with the ability to multitask
Fluent in Arabic and English essential (French a plus)
Good organizational skills
Good listening and problem solving skills, adaptable and flexible approach to dealing with issues.
Excellent customer service skills with proven experience of service delivery
Initial contract will be for a 12 Months ,the position is based Jordan .
Basic salary range for the position : 1192JOD – 1744 JOD

Closing date: 19/04/2018.
Only shortlisted candidates will be contacted. Application should include CV and motivation letter.
Incomplete motivation letters and applications received after the deadline will be disregarded.
Humanity & Inclusion is an equal opportunity employer and particularly welcomes applications from persons with disabilities


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