المدينة : عمان
مطلوب منسق صيدليات للعمل في اللجنة الدولية للاغاثة



مطلوب للعمل فورا
مطلوب بشكل عاجل
مطلوب موظفين للعمل

Pharmacy Coordinator

الوصف ومتطلبات الوظيفة
The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, IRC offers life-saving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in more than 40 countries and in 22 U.S. cities, IRC restores safety, dignity and hope to millions who are uprooted by conflict or disaster. IRC leads the way from harm to home.

CONTEXTUAL BACKGROUND

The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 6.1 million people are internally displaced and 13.1 million are in need of humanitarian assistance, with three million in hard-to-reach areas. There are 5.4 million Syrian refugees in neighboring countries. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure is likely to take years to repair.

IRC is offering a robust humanitarian response to the Syria crisis. With an annual regional portfolio of $90 million within a rapidly expanding portfolio, supported by more than 3000 staff and workers in the region, IRC is undertaking programs in Syria and the neighboring countries of Iraq, Lebanon and Jordan. Inside Syria, the IRC is specifically focused on health, cash assistance, education, child protection, women’s protection and empowerment, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.


Job Overview/Summary

The Pharmacy coordinator will oversee and support all relevant issues related to pharmaceuticals, medical supplies and medical equipment within IRC’s Health program portfolio. S/he will be the technical lead on compliance with selection, quantification, procurement, quality, warehouse and health facilities’ stock management, as well as rational use of medicines and medical material for the entire health program. The Pharmacy coordinator will ensure all procurement, the related information management, transfers, storage and distribution are compliant with donor and IRC policies and regulations while maintaining best practices. S/he will provide technical support to implementing partners and well as IRC’s Syria-based implementation teams. This position will be supervised by the Senior Health Coordinator working in close collaboration with Supply Chain Coordinator and Health Coordinators, warehouse teams, pharmacists, health partners, and operational support teams. As the office structure is undergoing revision, reporting lines might be revised accordingly.

Major Responsibilities

Pharmaceuticals and Supplies Management:
Working closely with Health Coordinators and technical advisors – particularly the Pharmacy Technical Advisor (Health Unit) - to define and update program’s essential drug lists in line with activities, definitions of basic service packages, health technical unit guidance, and donor requirements.
Working in collaboration with the Supply Chain Coordinator, the Senior Manager for Pharmaceutical Procurement (Global Supply Chain), and the Pharmacy Technical Advisor to ensure adequate pharmaceutical suppliers in country[1], carrying out the standard prequalification process, and planning for the regular supply of pharmaceutical items, avoiding shortages and stocks-outs.
Maintains a global overview of medical stocks for the program; Monitors the availability of medical products to avoid stock-outs and financial losses generated by expired items; Collaborates with the Health & Supply Chain Coordinators and to define stock security levels;
Participates in defining strategies for supply, management, distribution and use of medical products in line with IRC’s recommendations and policies; in collaboration with Health and Supply Chain Coordinators, lead development/use of new pharmaceutical stock management systems and software;
Participates in developing and implementing the pharmaceutical supply chain standard operating procedures;
Ensures respect for Good Distribution Practices for Pharmaceutical Products (GDPs) at coordination/project stock level, and good dispensing practices in end user units;
Manages stock data and indicators, analyzes and interprets performance to make necessary programmatic decisions or course corrections in collaboration with Health and Supply Chain staff (consumption, stock levels, stock-outs, pre-stock-outs, over-stocking, donations, expired products, disposal, etc.);
Provides regular reports on stock data and indicators as well as rational drug use;
Coordinates with the supply chain team to drive and oversee the cycle of pharmaceutical, medical supplies and equipment procurement to ensure alignment with donor and project requirements appropriate technical specifications matching need; and integrity of all bid, tender, and delivery processes;
Conducts regular audits and follow up on recommendations on GDPs: the layout of the warehouse, storage, product arrangement, reception, distribution and transport.
Coordinate with supply chain to ensure efficient store release, distribution, and transfer of all stock to the required field site locations;

2. Technical Support and Capacity Building:

Provides technical advice and support to the Health Coordinators and Senior Health Coordinator on best management practices for medical commodities.
Supervises the Syria country program pharmacy managers, including review and follow up, as needed, of periodic pharmacy manager reports.
Carries out regular field visits to the programs’ field sites, including in Syria, to provide technical assistance; maintain regular work plans in line with project objectives and identified capacity building needs; during field visits will ensure:
A clear and coherent distribution flow with adapted tools and standard product lists,
Good Distribution Practices and Good Dispensing Practices in the supported pharmacies,
A quality-assurance system incorporated into the health facilities and medical stores
Follow-up and consumption analysis system, including communication network within medical teams as it relates to stock levels, stock-outs, pre-stock-outs, use of new products, and prescription status
Build the capacity of field-based staff (e.g. pharmacy managers, pharmacists, medical store officers, health officers) on the proper management of medical stock through remote trainings, in-person trainings (in Syria and Turkey), and on-job coaching;
Build the capacity of field-based staff on rational drug use;
Provide indirect supervision of staff responsible for pharmacy management in the field;

Technical Support and Monitoring for Partner Implemented Activities:
Develop and maintain strong relationships with pharmacy focal points in each partner organization;
Working in collaboration with the partners in across the Syria country program to assess the pharmacy management system they have and to develop the tools enabling them to efficiently manage medical and pharmaceutical commodities, ensuring at the same time the alignment with donor and project requirements.
Support IRC partners and supported facilities to comply with national and international standards (including drug stock management guidelines, essential drug list, and standard equipment).
Work in collaboration with partners to develop and finalize stock orders in line with project requirements and donor regulations; Collect, verify, document, and manage all technical specifications for partner stock orders;
Manage the gift in-kind (GIK) process and documentation in line with IRC procedures and in collaboration with the Grants Team;
Support the Health Coordinator and Pharmacy Managers in the development of proposals and reports as it relates to the distribution of medical commodities to supported partners;
Work in collaboration with the relevant Health and MEAL staff to develop and implement M&E strategies, tools, and plans for monitoring of partner pharmaceutical management;
Work closely with the M&E team and third party monitors to conduct routine monitoring visits to partner health facilities;
Manage monitoring and analysis of partner medical commodity data including consumption rates, rational use, stock outs, and planning for re-orders;
Provide technical assistance and lead capacity building efforts to strengthen partners’ abilities to adhere to Good Distribution Practices and Good Dispensing Practices in the supported pharmacies;
Work in coordination and collaboration with partners’ M&E departments to provide support to their internal capacity and practices for monitoring pharmaceutical management.

Staff Performance Management, Learning & Development:
Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
Develop and implement remote management capacity building approaches to build the strengths of the team in Syria.
Coach, train, supervise and mentor direct-report staff including pharmacy managers and officers in Amman and inside Syria, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.
Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
As required identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
Adhere to and act in accordance with the IRC Global HR Policies and Procedures, and communicates through word and example a high standard of compliance with all applicable policies and regulations.

Key Working Relationships

Position Directly Reports to: Senior Health Coordinator

Indirect/Technical Reporting: Health Coordinator and Supply Chain Coordinator

Position directly Supervises: Pharmacy and Health Commodities Managers and officers

Key Internal Contacts:

Country Program: Health Coordinator, Sr. Health Managers, Supply Chain Coordinator, HIS Manager

Region/Global: Pharmacy TA, Senior Manager for Pharmaceutical Procurement

Key External Contacts: IRC’s local partner organizations, other local INGO and NGOs


Job Requirements

Education:

Bachelor Degree in Pharmacy;
Work Experience:

At least 3 years’ experience working with international NGOs in related capacity;
Demonstrated Technical Skills:

Demonstrated experience with warehousing, supply chain and pharmaceutical management;
Strong skills and knowledge of health information systems with ability to analyze and interpret health data;
Previous experience facilitating training and participating in capacity building initiatives with staff;
Excellent analytical and written skills;
Demonstrated Managerial/Leadership Competencies:

Ability to plan, prioritize, coordinate and manage human resources;
Demonstrated strong interpersonal and intercultural communication with success working both within a team and independently;
Excellent organizational and time management skills with ability to manage competing priorities and deadlines;
Ability to be flexible, adaptable, creative, and innovative in a challenging and fast-moving multicultural environment.
Languages:

English and Arabic fluency required (oral and written);
Computer/Other Tech Requirements:

Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint. Add position-specific (e.g. accounting software, statistical software, etc.).
Previous experience with District Health Information System (DHIS) database packages and/or pharmacy management software preferred;
Ability to Travel: 25% of time

Willingness to travel to Syria as cross-border staff with legal documentation and approvals

Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.


Attention Returning National Candidates IRC strives to attract, motivate and retain qualified national staff in our programs. We strongly encourage national or returning national candidates to apply for this position. If you are a national of the country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Middle East Region has introduced an attractive remuneration package. The package includes competitive compensation, return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply.

Working Environment

The overall security situation in Jordan is relatively calm, especially in Amman. The Jordanian government is stable, and civil unrest is largely peaceful. However, Jordan’s generosity in hosting refugees from Palestine, Iraq and now Syria have created huge strains on the country’s economy and infrastructure. The IRC office is in a modern professional building.

IRC is offering this post as fully accompanied for the successful candidate and accompanying dependents including: rest and relaxation leave, vacation leave, home leave, education allowance, housing, water, electricity, internet connectivity, and other generous benefits. Modern amenities (health care, international schools, etc.) are readily available.

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.


للتقديم
a https%3A%2F%2Fwww.akhtaboot.com%2Far%2F%25D8%25A7%25D9%2584%25D8%25A7%25D8%25B1%25D8%25AF%25D9%2586%2F%25D8%25B9%25D9%2585%25D9%2584-%25D9%2588%25D8%25B8%25D8%25A7%25D8%25A6%25D9%2581%2F%25D8%25B9%25D9%2585%25D8%25A7%25D9%2586%2F78711-Pharmacy-Coordinator-at-International-Rescue-Committee-[/a]

0 نشر
متابعة
تعليق
مشاركة
رسالة